BOARD OF MANAGEMENT ELECTIONS
to take place during the Council meeting 09-11 April 2002
Vienna, Austria for the period April, 2002- September, 2005
NOMINATION FORM
For the
positions of Director, Deputy Director or Treasurer
(see
Constitution paragraph 35 and Byelaws paragraph 19)
Please
complete all sections in either typescript - or in block capitals in black ink
if hand written
SECTION ONE (to be completed by the
nominating Association)
The
..............................................................................................................................................
(nominating Association)
of
..................................................................................................................................................
(Address)
................................................................................................................................................
................................................................................................................................................
at
a meeting of the above Association held on .............................................................................
at
..................................................................................................................................................
agreed
to nominate ......................................................................................................................
(given name) (family
name)
for
the position of: Director Deputy-Director Treasurer
Please
tick (a)
the box which indicates the post candidate has been nominated for.
Signature
of President .................................................................................................................
Signature
of Vice President ..........................................................................................................
The
Candidate is seconded by ....................................................................................................
(name
of seconding Association)
Signature
of President/Chairperson of seconding Association......................................................
If
signature for seconding is unobtainable, has consent been obtained by :
Telephone Fax Not obtained
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(please
indicate the appropriate box by ticking [a])
SECTION TWO (for completion by the Nominee)
I
....................................................................................................................................................
(given name) (family name)
of
..................................................................................................................................................
(title of Member Association)
accept
Nomination for the position of (specify position) ...............................................................
I
know that if elected I will be required to attend all Board of Management
meetings (usually three per year) conducted in English of three days duration,
normally held where Headquarters is located.
......................................................................................................................................................
Signed Date
Qualifications
...............................................................................................................................
Present
position ...........................................................................................................................
Past
Experience and positions held with the International Confederation of Midwives,
please list.
......................................................................................................................................................
......................................................................................................................................................
Please
give brief resume of reason for acceptance of nomination:
......................................................................................................................................................
......................................................................................................................................................
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Please
attach a
passport size photograph of
yourself |
Completed
nomination papers to be returned to the Secretary
General no later than 15 October, 2001 |
Please, find enclosed the
copies of the Position Description for the:
-
Director
-
Deputy
Director
-
Treasurer
These positions are now occupied by:
|
POSITION |
OCUPPIED NOW BY |
RE-ELECTABLE |
WILLING TO STAND AGAIN |
MEMBER OF |
|
DIRECTOR |
Joyce Thompson |
Yes |
|
American College of Nurse
Midwives |
|
DEPUTY DIRECTOR |
Judi Brown |
Yes |
|
Australian College of
Midwives |
|
TREASURER |
Ruth Ashton |
No |
|
Independent Midwives
Association |
THE DIRECTOR, once elected
at the Triennial Council Meeting, assumes at the end of Congress,
responsibility for the good management of the Confederation, its development
and wellbeing within the Constitution, Bye-Laws and Policies adopted by
Council. In addition, the Director shall function as the Director for the
Foundation for the Management of the International Confederation of Midwives.
TENURE the Triennial period between Council Meetings
CONDITIONS voluntary,
reimbursement of expenses incurred when undertaking authorised activities for
the Confederation
ACCOUNTABLE TO COUNCIL FOR
- establishment of an
effective group process within the Board of Management
- leadership in the
development of initiatives designed to achieve the mission of the Confederation
- maintenance of the Confederation's
standing within the relevant legislation of the country in which ICM
headquarters is situated.
- supervision of the work
of the Secretary General and the effectiveness of Headquarters in meeting the
aims and objectives of the Confederation
- providing support to
the President as required in the chairing of Council and Executive Committee
Meetings
- positive representation
of the global interests of the profession within international and national
meetings as opportunities are presented
- preservation of the
good name of the Confederation within WHO, the UN and other forums
SPECIFIC RESPONSABILITIES
- Chair Board of
Management Meetings
- presentation of Board
of Management Report to Council and Executive Committee Meetings
- regular consultation
with the Secretary General and other Board Members on the day-to-day management
of the Confederation
- to prescribe the terms
and conditions of service of the Secretariat
- regular evaluation of
the work performance of the Secretary General as required by the Position
Description
- to appoint and terminate the services
of Secretariat members
- preparation of
submissions, remits for the Board, Executive Committee and Council Meetings,
for the development of Position Statements on issues related to the professional
development, operational effectiveness and efficiency of the Confederation and
its management
- attending meetings and
representation (of Member Associations) as necessary, to foster the work of the
Confederation
- authorise the issue of publications
RELATIONSHIPS WITH REGIONAL
REPRESENTATIVES
- to receive all reports
as submitted by Regional Representatives and respond, usually through the
Secretary General, to these.
- to bring Member
Association activities to the attention of Regional Representatives where these
are notified direct to Board Members or Headquarters.
Agreed by the Board of Management at its Meeting, June 2001
Board of Management
THE DEPUTY DIRECTOR, once elected
at the Triennial Council Meeting, assumes at the end of Congress,
responsibility in accordance with the Constitution and Bye-Laws adopted by
Council and shares responsibility with the Director and Treasurer for the
overall good management of the Confederation. In addition, the Deputy Director
shall function as the Deputy Director for the Foundation for the Management of
the International Confederation of Midwives.
TENURE the
Triennial period between Council Meetings
CONDITIONS voluntary;
reimbursement of expenses incurred when undertaking authorised activities for
the Confederation
- review of all agenda
materials prior to Meetings
- submission of agenda
items appropriate to areas of specific responsibility
- collaboration with and
support of other Board of Management members in ensuring effective initiatives
are carried out to achieve the mission of the Confederation
SPECIFIC RESPONSIBILITIES
- attend
all Board of Management Meetings
- attend
Executive Committee and Council Meetings
- submission
of agenda items pertaining to pre-Congress Workshops
etc
- Chair
pre-Congress Workshop as needed
- maintain regular
contact with the Secretary General and other Board Members for the day-to-day
management of the Confederation
- maintain contact with
Member Associations and or Regional Representatives as directed by Secretariat
- provide
leadership to Congress Committees, Work Groups as needed
- maintain
Board of Management Manual in collaboration with
secretariat
- preparation of
submissions, remits for the Board, Executive Committee and Council Meetings,
for the development of Position Statements on issues related to the professional
development, operational effectiveness and efficiency of the Confederation and
its management
- attending meetings and
representation (of Member Associations) as necessary to foster the work of the
Confederation
Agreed by the Board of Management at its Meeting, June 2001
THE TREASURER, once elected at the Triennial Council Meeting, assumes at the end of
Congress responsibility in accordance with Clauses 27 and 36 of the
Constitution and 37, 38 and 39 of the Byelaws, for the good management
of the financial affairs of the Confederation, as well as the full range of
responsibilities incumbent upon every member of the Board of Management. In
addition, the Treasurer shall function as the Treasurer for the Foundation for
the Management of the International Confederation of Midwives.
TENURE the triennial period
between Council Meetings
CONDITIONS
voluntary;
reimbursement of expenses incurred when undertaking authorised activity for the
Confederation. By custom and in the best
interests of the Confederation the Treasurer will normally remain available for
consultation on ICM financial matters during any absence of the Secretary
General, (e.g., annual leave, overseas visits)
ACCOUNTABLE TO
COUNCIL FOR
- the
establishment and maintenance of a sound financial basis for the furthering of
the activities of the Confederation, in collaboration with the Board of
Management
- the
protection and enhancement of the Confederation's assets
- the payment
of all legitimate debts
- the
pursuit of all outstanding dues
- the
observation of approved accounting procedures and fiscal policies in accordance
with the requirements of the law of the Netherlands and the Auditor duly
appointed by Council
- collaboration
with the Secretary General in the preparation of and undertaking the presentation of a full financial report
covering the previous triennium
- the
presentation of the audited accounts for the previous triennium
- the
establishment and proposal of the level of capitation fees for the subsequent
triennium, for Council's approval and adoption
- collaboration
with the Secretary General in the preparation of and undertaking presentation
of a budget for the first year of the next triennium and a provisional budget
for the subsequent two years, for Council's approval and adoption
ACCOUNTABLE TO
THE BOARD OF MANAGEMENT FOR
- receipt
of the audited accounts from the Auditor
- presentation
of full audited accounts at the end of each financial year
- collaboration
with the Secretary General in the submission of written reports at each Board
meeting summarising developments of ICM's financial position since the last
meeting and presenting the balance sheet, income and expenditure and budget
papers for the same period
- collaboration
with the Secretary General in the preparation and annual submission of a three
year rolling strategy for Headquarters, which includes an annual budget
- consultation
/ advice to the Secretary General on matters delegated by the Board arising
between Board Meetings
- preparation
of discrete project budgets as the need arises and / or provision of guidance
to project worker on such budgets
- ensuring
that the Director is advised of emerging or potential financial matters at the
earliest possibility
- advising
the Board of Management in financial matters
- the
protection, growth and management of special funds within the Confederation's
assets (e.g., ICM - Marie Goubran Memorial Fund, Membership Fee Assistance
Fund, Safe Motherhood Fund, etc.)
LIAISING WITH
Secretary
General
- maintain frequent contact to review and monitor financial developments within the day-to-day management of the Confederation
- offer
advice, guidance and support on decisions with financial implications to be
taken between Board meetings, in line with agreed policy.
- assist,
where appropriate, in the preparation of reports or consultation with legal
personnel, finance advisers, banks or similar bodies
Bookkeeper /
Accountant
- review financial status of the Confederation
on a monthly basis
- develop, maintain and monitor a
systematic budgeting cycle
Auditor
- collaboration
with the Secretary General to ensure that accounts are prepared for audit by
agreed timelines
- collaboration
with the Secretary General in preparing the presentation of an Annual /
Triennial Financial Report
PARTICULAR
RESPONSIBILITIES
- collaborate
in the development of a coherent body of financial policy for the Confederation
- monitor performance against budget on a
monthly basis
- maintain records of all relevant
discussions, meetings, decisions and agreements
- inform
herself on current affairs in relation to their impact on the financial affairs
of the Confederation
- authorise,
within the guidelines agreed by the BoM, movement of monies within the
Confederation's accounts.
- in the
absence of the Secretary General sign cheques and respond to urgent
correspondence as required.
GENERAL
Sharing
responsibility with the other members of the Board of Management and the
Secretary General for promoting knowledge of the aims of the Confederation, of
midwifery, and of the reproductive health care needs of women and their
families by whatever means are appropriate.
Accepted by the Board of Management
at its meeting of June 2001
THE PRESIDENT, once elected by the International Council, assumes at
the end of Congress, a responsibility in accordance with the Constitution
(clauses 27 and 34) and By-Laws (clauses 37,38 y 39) adopted by Council and
shares responsibility with the Director, Deputy Director and Treasurer for the
overall good management of the Confederation. In addition the President shall
function as a Board member for the Foundation for the Management of the
International Confederation of Midwives.
TENURE the Triennial period between Council Meetings
CONDITION voluntary; reimbursement of expenses incurred when
undertaking authorised activities for the Confederation
ACCOUNTABLE TO COUNCIL FOR
-
review of
all agenda materials prior to Meetings
-
submission
of agenda items appropriate to areas of specific responsibility
-
collaboration
with and support of other Board of Management members in ensuring effective
initiatives are carried out to achieve the mission of the Confederation
SPECITIC
RESPONSABILITIES
-
chair all
Executive Committee and Council Meetings
-
attend all
of Board of Management meetings
-
submission
of agenda items pertaining to Congress, etc
-
liaise
with host association and Board of Management on matters pertaining to Congress,
Council and ICM Workshops
-
maintain
regular contact with the Secretary General and other Board members
-
provide
leadership to Congress Committees, Work Groups as needed
THIS IS A DRAFT
3.Board
of Management Elections
Director, Deputy
Director (Constitution
paragraph 35)
(i) The Council shall elect the Director
and Deputy Director of the Board of Management to
serve for a term of three years. The Director and Deputy Director may be nominated or seconded
by any Member Association, the nominees Member Association
should be either a nominator or seconder.
(ii) The Director and Deputy Director shall be eligible for immediate re-election, but may not continue in office for more than three consecutive terms.
And Byelaws paragraph 24
The elections procedure for officers of the Board of Management shall be
as follows:
a.
Members of the Board of Management shall be nominated
by any Member Association.
b.
Individual people, and not Member Association or
countries shall be nominated and elected.
c.
Nominations for members of the Board of Management
shall be submitted to the Headquarters secretariat not less than four months before
the International Council meeting, following a formal request from the
Secretary General.
d.
Nomination for members of the Board of Management
shall be circulated to the Council members not less than six weeks before the
International Council meeting where elections will take place.
e.
Election of members of the Board of Management shall
take place in accordance with paragraph 21 (iii) of the Constitution.
Treasurer (Constitution
paragraph 36)
36. The Council shall elect
un Treasurer to serve for a term of three years. This person shall normally
be a member of and nominated by a Member Association of the country
in which the Headquarters of the Confederation is situated. This person shall be
eligible for immediate re-election but may not continue in office for more than three
consecutive terms.
The role and responsibility of the Board of
Management are on the Constitution paragraphs 27 to 34, and Byelaws paragraphs 37 to 40.